Meet Aletheia
Aletheia is the AI-powered command center for event teams. It pulls everything you need into one place, automates repetitive work, and surfaces the insights and next steps that keep everyone aligned from first idea to final execution.
“Aletheia is going to change the way the industry does events.” — Pilot User
Plan Smarter
Bring your team and tech stack together in a single workspace that keeps everyone aligned.
With Aletheia, your entire event comes together in one place. Integrations connect your favorite tools, your team collaborates in real time, and every detail stays current. Instead of juggling disconnected systems, you’ll plan with confidence from a single source of truth.
Integration & Collaboration Features
Central Planning Dashboard
View budgets, contracts, timelines and more in one place.
Tool Integrations
Connect cloud storage, event registration, and project planning tools.
Pinned Event Knowledge
Mark key details so they are always visible.
Collaborative Workspace
Plan together in real time without version confusion.
Search & Retrieval Engine
Find any knowledge source, or detail instantly.
Your Files, Your Pick
Choose the Drive files Aletheia can read for your event.
Move Faster
Automate the heavy lifting of event planning so you can focus on strategy, not spreadsheets.
Planning deliverables that used to take days now happen in seconds. Aletheia generates budgets, RFPs, comparisons, and timelines, giving you instant answers when you need them most. Free from repetitive manual work, your team can move quickly and stay focused on strategy.
Document Generation & Analysis Features
Automated Budget Summaries
Quickly generate budgets, executive summaries, and "what if" scenario plans.
AI-Powered RFPs
Draft complete RFPs tailored to your event requirements.
Proposal Comparisons
Quickly analyze and compare venue proposals.
Contract Analysis
Spot risks, key terms, and cost drivers automatically.
Timeline Generator
Build and adjust event milestones in seconds.
Data Sync Across Applications
Available with Asana or Microsoft Planner. Changes in Aletheia show up in seconds. Pull changes back with a single click.
Stress Less
Let AI flag the risks, highlight next steps, and compile the final playbook so nothing slips through the cracks.
Every step of the way, Aletheia surfaces what matters most — the next task, the budget risks, the upcoming deadlines. Insights keep you ahead of changes while the platform automatically compiles your final playbook. You’ll walk onsite knowing every detail is accurate, aligned, and ready to go.
Insights & Playbook Features
AI Intelligence Engine
Event-trained agents deliver insights and recommendations for next steps for every workflow.
Budget Risk Alerts
Identify overages, shortfalls, and opportunities in real time.
Deadline & Risk Monitoring
Stay ahead of due dates and dependencies before they cause problems.
Scenario Generator
Model budgets, resources, or outcomes instantly for leadership.
Digital Playbook Generator
Generate a complete execution-ready guide with timelines and documents.
Automated Reports
Share budget and performance reports with stakeholders in one click.
Introducing Budget Playground
Build a complete event budget in minutes. Instantly analyze and adapt as plans evolve.
Budget Playground replaces manual spreadsheets and calculations with flexible, scenario-based budgeting. Planners can quickly adjust assumptions, compare options, and save hours of manual work while moving forward with confidence.
Start with an event vision
Model an initial budget based on your goals, size, and location assumptions.
Work from a venue proposal
Translate proposal costs into a full budget and evaluate alternatives.
Reuse a proven budget
Use historical budgets to model new events and compare scenarios.
Venue Workflow
Streamline venue RFP prep, proposal analysis, and contract negotiations.
Skip hours of manual document work between RFP creation and final contract signature. Aletheia builds structured RFP decks from your event brief, drafts personalized outreach for your chosen venues, parses incoming proposals into side-by-side comparisons with recommendations, and analyzes venue contracts to surface high-risk terms and clear negotiation points.
Venue Features
RFP from your brief
Turn your event brief into an RFP deck you can download.
Outreach emails
Get a drafted email for each venue on your list, ready to send from your own inbox.
Proposal comparison
Line up 2 to 10 hotel proposals side by side: rates, rooms, space, F&B minimum and total.
Best fit and risk flags
See which proposal fits your event best and which terms could cost you later.
Contract analysis
Get negotiating points ranked Must-Have and Nice-to-Have, and keep or drop each one.
Response memo
Turn the points you keep into a memo for the hotel, round after round.
Timeline Workflow
Build intelligent workback schedules instantly.
Never build an event schedule from scratch again. Aletheia automatically generates a complete workback timeline straight from your event dates or contract milestones. It categorizes tasks, highlights high-risk or overdue deadlines, and syncs with tools like Asana or Planner so your whole team stays perfectly aligned without duplicate effort.
Timeline Features
Deadlines from your contract
Upload the signed hotel contract and the deposit and cancellation dates land on your timeline.
Start from what you have
Build from your program, the hotel contract, or our timeline template.
Suggested tasks
Ask Aletheia for tasks based on your event details.
See what's due
Filter by workstream, status or date, and see what's due in the next week or month.
An owner on every task
Everyone can see who's handling what.
Send it to Asana
Work from Asana or Planner. Your team stays in the tool they already use.
F&B Workflow
Easily price menus and stay on top of contractual minimums.
Take the headache out of meal planning and spreadsheet math. Aletheia transforms complex banquet menus, agendas, and contracts into clear, meal-by-meal cost breakdowns. It automatically calculates exact item pricing, taxes, and service fees while tracking your totals against hotel F&B minimums so you never run into costly surprises.
Food & Beverage Features
Every meal from your agenda
Breakfasts, lunches, breaks and receptions, laid out day by day.
Priced from the hotel menu
Upload the menu and every meal gets priced for you.
Service and tax included
Totals include service charge and tax, so the number is the real one.
Food minimum check
If you're under the hotel's F&B minimum, a shortfall line shows how much.
Change it on the spot
Edit a price or a headcount and every total updates.
Discounts built in
Add the hotel's discount and see the discounted price for each meal.
Frequently Asked Questions
Most project tools weren’t built for events. Aletheia connects your existing systems, automates event-specific documents, and surfaces insights that keep your planning aligned. It’s purpose-built for event workflows, not generic task lists.
Aletheia connects with the tools planners already rely on: cloud storage (Google Drive - you pick which Drive files Aletheia can read. Dropbox coming soon!), event registration platforms (Swoogo coming soon!), project management tools (Asana, Microsoft Planner), and email (Outlook coming soon!). More integrations are added regularly.
Most teams are onboarded the same day. Our guided setup connects your tools, imports event details, and gets your first event workspace ready fast.
Yes. Aletheia was designed for enterprise and association events with multiple tracks, large attendee counts, and complex vendor networks. It scales to meet your needs.
Instead of juggling email threads and file versions, Aletheia gives your team a single shared workspace. Everyone works from the same source of truth, so updates are clear and alignment happens in real time.
Aletheia can help you jumpstart all your key planning deliverables: budget scenarios, venue comparisons, F&B grids, RFPs, proposal comparisons, contracts, and post-event reports. Planners save hours of manual work.
No. Aletheia enhances them by connecting everything in one place and layering AI intelligence on top. You keep the tools you love, but planning becomes faster, easier, and more reliable.
Aletheia is a real time collaborative platform. All your budgets, contracts, attendee lists, timelines, and insights live in one shared workspace instead of being scattered across emails and drives. Everyone works from the same live source of truth, so there’s no “which version is the latest?” confusion.
Aletheia is available today! Book a demo, and we'll set you up with a free trial account.